If you want to save an Excel file as a PDF, it’s a piece of cake. In this article, you will learn the process of converting Excel to PDF using the latest Microsoft Office programs, including Excel 2019 and Word 2019.
Open your Excel file
Open your Excel file. If you’re already in Excel, skip to step 2. If not, open it by going to File > New and clicking Blank Workbook at the bottom of the window that opens up (or create one from scratch).
Select “File” and choose the “Save As” option
The Save As dialog box will appear, where you’ll be able to save your Excel file as a PDF. In the Save As dialog box, make sure that you’re saving it somewhere on your computer (it is recommended creating a folder specifically for this purpose). Then select “PDF” from the drop-down list in the “Save as type” field.
Choose the location where you want to save the Excel file as a PDF
Once you’ve selected the “Export” option from your Excel menu, you can choose where you want to save your PDF file.
- Save as PDF – This will result in a file with a . PDF extension that can be opened on virtually any computer or device with a PDF reader installed.
- Save as XPS Document – You can only use this option if you have MS Office Professional Plus 2010 or later and it’s installed on your computer. It results in an XPS document (.xps extension). This is not supported by all applications and, therefore, may not be ideal for sharing with others who may not have access to MS Office Professional Plus 2010 or later.
- If desired, after clicking “Export”, select where on your computer (or OneDrive) you would like saved. According to Adobe Acrobat’s experts, “If saving locally on your computer, then click on ‘My Computer’ first before selecting another location below.” Otherwise, click one of two options below depending upon whether you are already connected via LAN/WAN network drive(s) (LAN = Local Area Network; WAN = Wide Area Network) or simply something like a USB thumb drive.
Select “PDF” from the drop-down list in the “Save as type” field
To save your Excel workbook as a PDF:
- Click Save As. This will bring up the Save As dialog box, which displays all of the supported file formats that your document can be saved to (including PDF).
- Select “PDF” from the drop-down list in the “Save as type” field.
Once you are done, click Save. Your file will now be saved as a PDF, and the name of the file will be the same as your Excel document.
There you have it! You’ve learned how to export Excel to PDF. Now, with this knowledge in hand, you can easily share your work with others by sending them a copy of the file in this format.